1. The name of the Club shall be The Bideford, Littleham and Westward Ho! Cricket Club and the name
‘Bideford Cricket Club' shall be used as an abbreviated
name for certain administrative purposes.
2. The Club is to be affiliated to the Devon Cricket
Association and the England and Wales Cricket Board and
its home ground shall be The Cricket Field at Golf Links
Road, Westward Ho!
3. The Club colours shall be navy blue and gold.
4. Cricket shall be played under the current Laws issued
by the Marylebone Cricket Club.
5. The aims and objectives of the Club shall be as
follows:
i. To promote good and sporting cricket at all times and
to promote Social and fund raising activities in
connection therewith
ii. To introduce young players into the heart of good
club cricket and to provide them with coaching and
competitive opportunities and every incentive and
facility needed for them to become good club men.
iii. To encourage the attitude amongst players that
cricket is a team game and is not just for the
individual, thereby encouraging a good 'club spirit.'
iv. To provide cricket as an amenity at Westward Ho! and
to promote the Club within the local community.
v. To manage the Bideford, Littleham and Westward Ho!
Cricket Club and ensure a duty of care to all members of
the Club.
vi. To provide all its services in a way that is fair to
everyone and to ensure that all
present and future members receive fair and equal
treatment.
6. Officers: The Officers of the Club shall consist of
The President, The Chairman, Honorary Secretary Honorary
Treasurer and Club Captain. Such Officers shall be
elected annually at the Annual General Meeting with the
exception of the Club Captain who will be appointed by
the General Committee in accordance with 16.6.
All officers will retire each year but will be eligible
for re-election.
7. Management: . The management of the Club, including
adopting new policies, Codes of Conduct and Rules that
affect the organisation of the Club, shall be vested in
the General Committee which shall consist of the
Officers, the Chairmen of the four Committees (or their
deputies), the Colts Organiser and three ordinary
members of the Club who shall include the member
responsible for the organisation of the bar. Only the
holders of these posts will have the right to vote at
meetings of the General Committee.
The General Committee shall have power to co-opt if
necessary. The Honorary Secretary shall notify all
Committee members of the date and venue of all committee
meetings and five members shall form a quorum.
8. Voting: At all meetings of the Club including Annual
and Special General Meetings each member over the age of
18 shall be entitled to one vote. In the event of an
equal vote, the Chairman of the meeting shall have a
second or casting vote. Voting at all meetings shall be
by a show of hands except where the General Committee or
meeting Chairman decides voting shall be by ballot. At
all meetings, decisions shall be made by a simple
majority, except in relation to a change in the Club
Rules.
9. Committees: The Officers and General Committee
members shall be elected at the Annual General Meeting
of the Club in addition to which the General Committee
shall elect annually, four additional Committees as
follows:-
1. Ground Committee
2. Resources and Finance Committee
3. Team Administration Committee
4. Fixtures and Public Relations Committee,
and such other sub-committees that may be required.
10. The General Committee shall have power to delegate
to Committees who may be given full power to act where
such course is considered appropriate and necessary for
the well being and proper management of The Club, such
power being regarded as delegated to the Officers of the
Club for the purposes of dealing with any urgent matters
requiring attention and which cannot await a full
meeting of the General Committee.
11. Honorary Secretary: The Secretary shall be
responsible for all correspondence, the Notice, Agenda
and Minutes of the Annual, Special and General Committee
meetings. Minutes of the aforementioned meetings (and
any sub-committee meetings) shall be presented for
confirmation at the following meeting.
12. Honorary Treasurer: The Treasurer shall be
responsible for all financial matters including receipt
of monies, payments, banking and the production of an
audited Annual Balance Sheet/Statement of Accounts and
Annual Report. The Treasurer will also be responsible
for producing an up-date of the financial position as
required by the General Committee.
Any cheques drawn from the Club Accounts shall hold the
signature of the Honorary Treasurer together with the
signature of either the President or Chairman of the
Club.The Treasurer shall also ensure the agreed
insurance policy/policies is/are in place.
13. Membership: Membership shall consist of officers and
members of the Club.
All members will be subject to the Club Rules and by
joining the Club will be deemed to accept these Rules
and any other Regulations or Codes of Conduct that the
Club has adopted.
There shall be the following classes of membership:-
13.1 Full Membership
13.1.1 The President
13.1.2 Vice Presidents
13.1.3 Honorary Life Members
13.1.4 Senior Playing Members
13.1.5 Student Playing Members (defined as being over 18
on 1st September in full time education or not being in
full time employment
No full member shall be entitled to hold office or
nominate for office at a General Meeting of the Club
unless all subscriptions have been paid.
13.2 Associate Membership
13.2.1 Patrons
13.2.2 Social Members
13.2.3 Junior Playing Members (defined as being under 18
on 1st September)
No associate member shall be entitled to hold office,
vote or nominate for office at any General Meeting of
the Club.
14. Election of Members:
14.1 The General Committee shall have absolute
discretion in electing prospective persons as members of
the Club being fully aware of the desirability that
membership shall be open to all irrespective of age,
gender, disability, race, ethnic origin, creed, colour,
social status and sexual orientation. If for any other
reason, the General Committee decides not to elect a
prospective person to membership, the General Committee
shall not be required to give their reasons for such
refusal. All full members shall be entitled to attend
and vote at all meetings of the Club.
14.2 Any person wishing to become a member of the Club
must be proposed and seconded by a full member of the
Club. A period of at least 48 hours must elapse between
proposing and election of such new members.
15. Membership Fees: The annual subscription for all
classes of Club members shall be determined by the
General Committee. Such subscription shall become due on
1st May. The General Committee shall have power to
reduce the subscription for a new member joining after
31st May. Should subscriptions not have been paid by the
30th June, membership will be deemed to have lapsed.
A list of members in all categories shall be maintained
by the Treasurer.
16. Annual General Meeting:
16.1 The Annual General Meeting of the Club shall be
held by 30th November. The Honorary Secretary shall give
not less than 14 clear days notice to all members
entitled to attend.
16.2 The audited Accounts shall be presented to the
members for adoption.
16.3 Nominations for Officers of the Club and for
members of the General Committee should be forwarded to
the Honorary Secretary prior to the meeting but this
will not preclude the acceptance of nominations at the
meeting.
16.4 The quorum for the Annual General Meeting shall be
12 members.
16.5 All members shall have the right to vote at the
Annual General Meeting.
16.6 The following business shall be transacted at the
Annual General Meeting:
The presentation of the minutes of the previous AGM
A report from the Chairman and/or the Honorary Secretary
The presentation and approval of the Annual Accounts
Reports from the Captain and Other Officials
Election of Officers
Election of General Committee
Election of other positions including Appointment of
Independent Person, Welfare of Children Policy
Resolutions to alter The Rules of the Club
Any other business that is considered relevant
The appointment of captains and vice-captains shall be a
matter for the General Committee following
recommendations from a properly convened Players’
Meeting attended by The Chairman and Honorary Secretary.
17. Special General Meeting: A Special General Meeting
of the Club may be called at any time by the General
Committee or upon the request of ten members of The
Club. Only the business for which the meeting is called
shall be discussed. A notice specifying the business,
the time and the place of the meeting shall be notified
to each full member at least 14 days before the date
fixed for the Special General Meeting.
18. The Rules: The Rules of The Club may be altered at
the Annual General Meeting or a Special General Meeting
convened solely for that purpose. At least two-thirds of
the votes cast is required for an alteration. Not less
than 14 days notice shall be given to the Honorary
Secretary of any proposed alteration. A copy of the
Rules shall be posted on the Club Notice Board in the
Clubhouse and be available to members at all times. Due
notice of such alterations shall be given within 28 days
to the Chief Officer of Police and to the Clerk of the
Local Authority in compliance with the provisions of the
Licensing Acts.
19. The General Committee shall have the power to decide
any matters not covered by The Rules and any decision
shall be final.
20. No Member shall at any time raise any claim against
The Club for any injury or damage whatsoever suffered
whilst in or about The Club premises which includes its
grounds and adjoining premises.
21. Disciplinary Rules: The General Committee shall be
responsible for the setting up of disciplinary hearings
of members who infringe the Club Rules or such other
Regulations applicable to the Club arising from
membership of Cricketing Leagues or other proper
activities of the Club.
21.1 It shall be a disciplinary offence for any player
or member in the course of or in connection with a
cricket match or other activities related to the Club to
misconduct himself or to act at any time in a manner
likely to prejudice the good name or interests of the
Club.
21.2 For the purposes of these Rules the expression
"player or member" shall throughout these Rules be
deemed to mean and include not only any player or member
but, if appropriate, any other person involved in any
incident or possible misconduct occurring on the field
of play, on the premises of the Club or in any other
activities relating to the Club, as may be appropriate
in the particular circumstances.
21.3 The General Committee of the Club of its own
volition and without any need for the receipt of a
written complaint or other prompting shall, where any
possible case of misconduct occurs as stated above, or
otherwise as the General Committee may think fit,
forthwith convene an Internal Club Enquiry to consider
any such possible misconduct involving a player or
member of the Club involved in the incident.
21.4 The purposes of the Internal Club Enquiry shall be
to establish the facts and where appropriate to take the
necessary disciplinary action so as to ensure that the
Club does not fail properly to control or discipline its
player or member and to ensure that the Club acts in a
manner designed to protect the good name of the Club and
of cricket generally.
21.5 Any player or member requested to attend such an
Internal Club Enquiry, or any Appeal therefrom, shall be
told that he/she is entitled to be accompanied at the
Enquiry by a friend or other representative.
21.6 If at the Hearing the Internal Club Enquiry finds
that misconduct has been proved the General Committee
shall have the following powers:
(a) if the conduct constitutes gross misconduct the
General Committee shall have the power to terminate the
player's or member’s membership of the Club forthwith.
(b) To suspend the player's or member’s membership of
the Club for a period.
(c) In the case of a player, to suspend the player's
right to be considered for selection by the Club to play
in one or more matches.
(d) To record a reprimand and to give a warning as to
future conduct in the case of a first offence, save that
the General Committee for the same offence may if it is
thought fit impose more than one of the above penalties.
21.7 The outcome of a disciplinary hearing shall be
notified in writing to the person who lodged the
complaint and the member against whom the complaint was
made within seven days of the hearing.
21.8 Where the General Committee has imposed any penalty
the player or member shall have the right to appeal to
the President of the Club or to the President's nominee
for a review of the findings of the Internal Club
Enquiry and of the penalty or penalties imposed.
21.9 The decision of the President or his nominee in all
cases shall be final and binding.
21.10 Matters relating to disciplinary offences
involving Junior Playing Members taking part in Colts
Cricket shall be at the sole discretion of the Colts
Organiser but subject to the appeals procedure as above.
22. (a) All real and personal estate and properties
belonging to or at any time hereafter acquired by The
Club, are to be vested in Trustees (not less than two or
more than four) acting on behalf of the General
Committee. Each such Trustee is to be elected by a
majority of the General Committee. In the case of a
death or a resignation of any Trustee, a new Trustee or
Trustees may be appointed. Only members of The Club are
to be eligible for appointment as Trustees.
The present Trustees are: Peter Adams, Brian Champion
and Andrew Davies.
(b) The Club may borrow any monies without limit or
restriction on the resolution of the General Committee
of whom not less than 50% shall be present and voting
and subject also to the Trustees approving such
borrowing. A certificate to this effect signed by two
out of the Chairman, Vice Chairman, Honorary Secretary
and Honorary Treasurer shall be sufficient evidence to
any lender. For the purpose of borrowing monies the
Trustees shall have full power on receipt of
instructions from the General Committee to sell mortgage
charge lease or otherwise dispose of all or any part of
The Club's property whether freehold, leasehold or
personal.
23. The General Committee is to have power to make such
Rules as may from time to time be necessary for the
proper function of The Club. The provisions of this Rule
shall apply subject to the same ratification at a
General Meeting as is provided in Number 18 in addition
to which the statutory authorities will be notified of
such alterations to the Rules.
RULES GOVERNING THE BAR:
24. Generally the Duty Bar Steward shall have all the
rights and powers which may be necessary for the proper
conduct of the Club House and the due observance of the
Rules of the Club and the Licensing Acts and other
statutory provisions.
25. The Honorary Secretary is to take all steps to
ensure that the Club is registered under the Licensing
Acts and that the provisions of the Acts are at all
times strictly observed. All members shall give every
assistance to the Duty Bar Steward in complying with
this rule.
26. Opening hours. The said premises shall be open to
members from 9 a.m. to 11 p.m. as required.
27. Intoxicating liquor shall be supplied only to
members and their guests, and the following, namely:
(a) Members of visiting cricket clubs,
(b) Members of Clubs and teams participating in any
competition
provided by the General Committee and organised by the
General Committee on or from the Club premises,
(c) Persons visiting the Club by invitation for official
or sporting purposes.
Provided that no person under the age of 18 shall be
supplied with intoxicating liquor.
28. No intoxicating liquor shall be supplied to or
consumed by a member under 18 nor is it permissible for
anyone to buy intoxicating liquor for consumption by a
person under 18.
29. No member is to introduce more than 5 guests in any
one day into the Club Headquarters and every guest is to
be accompanied by the Member introducing him/her, both
of whom shall sign the Visitors Book immediately on
entering the Club premises. No person may be a guest of
any member on more than six days of any calendar month.
No person whose membership has been terminated or for
the time being suspended or whose application for
membership has been refused shall at any time be
introduced as a guest.
30. In the event of any behaviour by a member which, in
the opinion of the Duty Bar Steward, is prejudicial to
the Club or is likely to infringe the Rules of the Club
or to lead to any offence being committed, the Duty Bar
Steward may request the Member to leave the Club and, if
necessary, may have him/her forcibly ejected without
being liable in any way or manner for his/her action.
YOUTH POLICY
31. The Club enthusiastically pursues a Youth Policy
involving the regular coaching of young players
throughout the year under the supervision of qualified
coaches. It shall be the responsibility of the Chief
Coach to ensure that all Coaches and supervisors are
aware of The Code of Practice for Safeguarding the
Welfare of Children in Voluntary Organisations in
England and Wales "Safe from Harm" published by the Home
Office in 1993 and the 13 recommendations contained
therein. As recommended, an Independent Person, to whom
children can talk, shall be appointed at the AGM each
year.
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